Regulations for Professional Certificates

Mandatory fees are applied as part of the tuition and fee. Charging these fees allows us to provide services to benefit all students. Students are unable to opt out of the following fees.

• The Student Health and Dental fee is facilitated by the SAIT student association (Saitsa). International students will have coverage with the Saitsa health and dental plan. It provides coverage for day-to-day needs, including prescription drugs, counselling, select dental services, massage therapy, and more. This is a comprehensive insurance plan designed to secure student’s health and financial well-being from possible medical emergency treatment costs while they are pursuing their education. Students may add dependents for an additional fee. For more information, please contact coned.international@sait.ca
• The Student Technology Fee supports improvements to cybersecurity to protect student and institutional information, access to learning material outside the classroom and technology to enhance the student experience.
• The Campus Recreation fee is a mandatory non-instructional fee assessed to all students. This fee is used to support the provision of recreation and fitness facilities, movement classes, wellness programs, student events, intermural activities, varsity sports programs and a variety of student engagement initiatives offered throughout the academic year.

• Credit card (VISA or MasterCard) - preferred payment method. Payment can be made through the Continuing Education Student Account (login and click on the “My Invoices” tab).
• CIBC International Student Pay portal - available for select payments. Please contact coned.international@sait.ca for more information.

While we do support payment via CIBC International Student Pay portal, we HIGHLY recommend students pay using credit card payments when possible to avoid processing delays. Please note: at this time, we cannot accept payment via Visa Debit, Pre-Paid Visas, or PayMyTuition for these programs.

Students can view their account fees, payments, and receipts through the Continuing Education Student Account. Please note that these are not official receipts for tax purposes.

The Application Fee is non-refundable.

The Tuition Deposit is non-refundable. SAIT will consider refunding the tuition deposit less a $250 administration fee only if the study permit is denied or not received by the tuition payment deadline – 1 month before the start of the program. Applicants must request a refund and forward a copy (PDF) of their Immigration, Refugees, and Citizenship Canada (IRCC) denial letter to coned.international@sait.ca. SAIT will not register students for courses until they have a study permit in place.

The Tuition Payments may be refundable. However, dates are critical in determining whether students receive a refund. The following refund procedure applies to students dropping from a program:

• If a student cancels prior to the refund deadline (3 weeks before the start of the program), they will receive a full refund of any tuition money paid excluding the non-refundable tuition deposit. The student must provide the Continuing Education Advising team with a cancellation notice — in writing or verbally — before this deadline. Note: The tuition deposit is only applicable to new students starting the first semester.
• If a student withdraws after the refund deadline, they will not receive a refund unless there are extenuating circumstances, agreed on by the Continuing Education Advising team. The student must contact the Continuing Education Advising team in writing with their intention to withdraw as soon as possible. If there are extenuating circumstances, the student must include a letter indicating the reason for the withdrawal and include supporting documents, such as a doctor's note. The student will get a W grade on all ungraded courses for that term.

Expulsion

Any student expelled from SAIT for any reason is not eligible for a refund.

Program Cancelled by SAIT:

SAIT reserves the right to limit registration, cancel, postpone, or combine courses, alter course content, dates or times, and substitute instructors. Full refunds will be issued should the program be cancelled.

Refund Timeline

If a student is eligible for a refund, please contact coned.international@sait.ca for information on the next steps and refund processing times.

For Proof of Post-Secondary Degree or Diploma, we require:

• Post-secondary transcripts, mark sheets, or examination results AND
• Post-secondary parchment or graduation certificate.
• If the documents were not issued in English, applicants must provide certified translations and the original documents (in the original language). Refer to the Association of Translators and Interpreters of Alberta (ATIA) to find a certified translator.
• If the applicant’s name has changed, we will require validation of name change (marriage certificate, etc.).

SAIT also accepts external assessments from IQAS, WES, and others.

For Proof of Work Experience, we require a reference or experience letter from the employer, which:

• Should be an official document printed on company letterhead, must include the applicant’s name, the company’s contact information, address, telephone number, email, and the name, title and signature of the immediate supervisor or personnel officer at the company.
• Should indicate all positions held while employed at the company and must include the following details: job title, duties and responsibilities, job status (if current job), dates worked for the company, number of work hours per week and annual salary plus benefits.

If the applicant is self-employed, articles of incorporation or other evidence of business ownership, evidence of self-employment income, and documentation from third-party individuals indicating the service provided along with payment details (self-declared main duties or affidavits are not acceptable proof of self-employed work experience) will be considered.

If the work experience is in Canada, proof may include copies of T4 tax information slips and notices of assessment issued by the Canada Revenue Agency (the time period for these documents should reflect the work experience timeframe) e.g., work experience from 2006 to 2008 requires only documents from those calendar years.

If the applicant is not able to get a letter from an employer, they may provide government proof of employment that is translated and certified.

For Proof of English Proficiency, please refer to SAIT's list of ways to demonstrate English Proficiency. Please be aware that the preferred method for these programs is an approved assessment test. SAIT does NOT accept assessment tests taken more than 12 months before you submit your application.

At this time, applications for these programs are only accepted through a designated SAIT Agent. Please contact agent.info@sait.ca to be connected with an agent. Once an application has been submitted, a decision should be made within five to ten business days. Applicant’s will be able to monitor their application status through their Continuing Education Student Account under the ‘My Applications’ tab

Once a student’s application has been approved, they will receive a Letter of Offer via email with further details as well as the deadline to pay the tuition deposit. The tuition deposit is due 15 business days after the Letter of Offer is sent.

If the applicant’s application is not approved, they will receive an email from Continuing Education Advising team explaining the application decision.

Letter of Acceptance

After the student accepts their offer, by paying the tuition deposit, they will receive an email with a secure link to their Letter of Acceptance.

SAIT utilizes the services of ApplyProof to deliver letters of acceptance for international applicants. The Southern Alberta Institute of Technology (SAIT) may disclose personal information listed as follows: SAIT ID number, legal names, address, email, agent email (as applicable), phone numbers, and date of birth to ApplyProof. Find out more about Privacy Policies at SAIT.

ApplyProof is a secure method to access and confirm the authenticity of documents quickly. When students apply for a study permit, their acceptance letter can quickly be recognized as legitimate by immigration officers and agents using ApplyProof.

When a student has paid their tuition deposit, they will receive an email to their preferred email address with a secure link to their acceptance letter via ApplyProof. Any problems accessing with accessing letters via the secure link can be directed to ApplyProof at support@applyproof.com.

Students will click on the secure link and enter their passcode. Their passcode is their date of birth in the format YYYY/MM/DD. For example, if the student’s date of birth is Jan. 1, 2000, enter 2000/01/01.

Important: Students should add noreply@applyproof.com to their safe senders list and be sure to regularly check their email spam and junk folders to avoid missing important communications regarding their application.

If a student has been placed on a waitlist, their application status will remain as “Under Review” and they will be notified by a member of the Continuing Education Advising team of their waitlist position. The student will be offered admission to the program if a seat becomes available. Seats may be offered up until one month before the program start date provided there is adequate time to obtain a study permit — students should be prepared by having their funding and living arrangements in place.

Students should begin the application process for their study permit as soon as they receive their Letter of Acceptance. Learn more about applying for study permits here.

As this is a cohort-based program, all students will be registered in the same courses by the Continuing Education Advising team. Students will be invoiced in their Continuing Education Student account. Students will need to pay down the invoice by the payment deadline.

Information on preparing for departure and arrival in Canada will be emailed to students closer to the program start date.